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Job Openings: Facilities Assistant (Yorktown)

Announcement Number:2021-84
Announcement Date:December 21, 2021
Location of Position:Yorktown
Salary:Based on experience
Days:Based on need
Hours:Based on need

Duties:

1st Advantage Federal Credit Union is currently hiring for the on-site Facilities Assistant position located at the Kiln Creek Corporate Office.

Role:

To provide administrative support to staff, enabling them to focus on core responsibilities of their jobs.

Essential Functions & Responsibilities:

  • Review all incoming daily, weekly, and monthly invoices for accuracy. Code invoices to appropriate general ledger accounts and cost centers and ensure correct deductions are taken.
  • Coordinate daily work order assignments from origination to completion. Act as point of contact between Credit Union security providers and colleagues to include security codes, emergency numbers, and camera monitoring.
  • Process all incoming and outgoing mail. Including stamping outgoing mail and delivering to the Post Office, retrieving incoming mail from our PO Box and delivering all internal mail to various departments.
  • Balance monthly credit card statements for all card holders within the department.
  • Review monthly general ledger reports from FAD for accuracy, forward to supervisor for approval. Compile data for the quarterly departmental achievement goals for scorecard inclusion.
  • Order supplies, stamps and subscriptions. Maintain appropriate levels of stock in inventory on certain CU essential items. Supply all branches with various CU essential items. Provide courier services to all branches. Approve branch supply orders ensuring items are from the contract list and/or necessary.
  • Provide administrative assistance to colleagues within the department. Check references during bidding process for vendors. Maintain a neat and organized filing system. Maintain base access lists and submit renewal requests in a timely manner.
  • Performs other job related duties as assigned.

Performance Measurements:

  • To meet required deadlines for invoice submissions and mail delivery.
  • To assign work orders to appropriate technician in a timely manner.
  • To maintain open communication between credit union and security providers.
  • To deliver time sensitive reports and supplies within required time frames.
  • To proactively demonstrate the 1st Advantage FCU core values of integrity, trustworthiness, teamwork and excellence for all members and colleagues.
  • To maintain a work environment and businesslike appearance. Uphold the 1A standards.

Requirements:

Knowledge and Skills:

Experience: One month to twelve months of similar or related experience.

Education: A high school education or GED.

Interpersonal Skills:

Work involves contact with persons beyond immediate associates regarding routine matters for the purpose of giving or obtaining information which may require some discussion.

Outside contacts take the form of service to the public (members or vendors), requiring ordinary courtesy in providing assistance and information.

Other Skills: Excellent organizational skills, proficient with Microsoft Office, attention to detail and good driving record with current driver’s license.

Physical – Must be able to lift up to 50lbs of force occasionally.

Safely drive company vehicle for pick ups and deliveries.

Misc Comments:

Please visit our career page to apply: https://www.1stadvantage.org/about/careers


How to Apply

Upload Your Resume for Facilities Assistant (Yorktown)

Carefully read the above posting for specific information on how to apply for this position. If the credit union requests you apply through their website or directly through email to one of their staff members, please use that method to ensure timely consideration for the position you seek.


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